Privacy Policy

Operator and privacy contact

The website operator is bestediproviders.com. Use the contact form for questions about this policy or help with your information. This policy covers information handled through Best EDI Providers and related enquiry correspondence. Linked provider websites have their own practices.

Information handled when you browse

Cloudflare hosts and protects the website. Delivery and security services necessarily process request information such as IP address, browser information, request time and the requested resource. Their processing is described in Cloudflare's privacy documentation.

We store your analytics choice in your browser as a local preference. Values entered into the on-page cost worksheet are calculated in your browser and are not submitted to the operator by that worksheet.

The quiz keeps unfinished answers in the current page until you submit the final contact step. A same-browser session preference can retain the originating public page for attribution. We do not put your quiz answers or contact details in the page URL.

Sources: [1]

Optional Google Analytics

If Analytics is configured and you choose Allow analytics, Google receives visit and interaction information, such as the page visited, browser/device information, resource downloads, source-link clicks and successful enquiry events. Analytics can use browser identifiers and cookies to measure visits and sessions.

Our Analytics events exclude enquiry names, email addresses, company contact information and message text. The site strips query strings and fragments from the page address supplied to Analytics. We do not configure Google advertising signals or advertising-personalization signals in the site tag.

You can decline without losing access to the research, worksheets or enquiry service. Use Analytics preferences in the footer to change the choice. A later refusal stops future site Analytics collection; browser settings can remove cookies already stored. Google's privacy terms govern its processing as the Analytics service provider.

Sources: [1] · [2]

Information in an enquiry

While the preview enquiry form is closed, it does not accept project submissions. When intake is enabled, the matching quiz asks for your main business system, approximate monthly document volume and desired timing, followed by your name and email. Company, exact system edition, retailer programs and detailed requirements may be clarified during follow-up. We also record the source page, consent wording/version and time, submission identifier and delivery status.

We use this information to respond, clarify your requirements, manage the requested introduction process, prevent abuse, avoid duplicate processing and keep delivery records. A valid submission is stored in a private Cloudflare D1 database before the operator is notified through the configured notification service.

The site uses validation, access controls and encrypted connections in transit. Security controls reduce risk but cannot promise that every transmission or system will be free of risk. Please do not include passwords, payment information, patient data, government identifiers or unrelated confidential information.

The separate contact form collects your name, reply email, selected topic and message, plus submission and consent information. Contact messages are stored privately for website correspondence and are not counted as EDI sales enquiries or shared with providers.

A successfully saved enquiry unlocks the requirements checklist in that browser using a signed, essential download-access cookie lasting seven days. It contains an expiry and signature, not your name, email or enquiry details. Completing the quiz requests operator follow-up; it does not subscribe you to marketing or approve sharing with providers.

Security checks and service providers

The enquiry form uses invisible Cloudflare Turnstile, which checks for automated submissions in the background without displaying a verification widget. Cloudflare may process browser and request signals as described in its Turnstile Privacy Addendum, linked below. The enquiry service also uses a salted, time-limited hash of request security information for rate limiting rather than storing a raw IP address in the enquiry record. Hosting or security providers may process raw request information under their own service terms.

Cloudflare and the configured notification/email service process information needed to deliver their functions. Authorized operator personnel can access enquiry information for the purposes described here. We may also disclose information when required by law or reasonably needed to protect security or legal rights.

Sources: [1] · [2]

Sharing with EDI providers

An initial enquiry authorizes the operator to contact you. It does not authorize distribution to EDI vendors. Before sharing contact or project information for an introduction, we ask for separate approval identifying the intended provider or providers.

The operator may receive a fee for an approved introduction, as explained in the commercial disclosure. The receiving provider handles information under its own privacy policy. If you do not approve sharing, we do not make that introduction. We do not publish private enquiry records or include them in public downloads.

Retention and deletion

The enquiry database uses a 90-day cleanup policy for unconverted enquiries, measured from submission. Scheduled cleanup removes up to 100 eligible records per run. New, qualified, rejected, duplicate and unmatched enquiries become eligible after 90 days; an active processing lease, documented retention hold, accepted or paid status, or a recorded payment or refund excludes a record from this automatic task.

Accepted introductions, payment records and held records require individual review. We keep them only for an ongoing documented service, accounting, dispute or legal purpose and review that need when the arrangement ends or you request deletion. This cleanup does not delete emails, downloaded owner copies, service-provider logs or Analytics records. Those copies require separate review and deletion under their applicable settings and obligations. Use the contact form to request a review across the records we control.

Contact-form messages use a separate 90-day database cleanup policy, measured from submission, unless an operator places a retention hold or a delivery attempt is still leased. Notification emails and downloaded owner copies require separate retention review.

Sources: [1] · [2]

Your choices and requests

Use the contact form to request access to, correction of, or deletion of information you supplied, or to withdraw a pending introduction request. Tell us enough to locate the enquiry; do not send identity documents unless a secure, necessary verification process has been agreed.

We may need to verify that a request concerns your information and consider applicable retention or legal obligations. Rights and response requirements depend on applicable law. If information has already been shared with a provider at your request, we will explain what we can do and may direct you to that provider for its own records.

You control optional Analytics through the footer preferences and browser storage settings. Removing browser storage can clear your saved preference, so you may be asked again on a future visit.

Updates to this policy

We update this page when actual collection, use, service providers or retention practices materially change. A policy update does not by itself authorize a different use of information previously collected under a narrower promise. Use the contact form if you have questions about a change.